Photography/Graphics procedures

The Sidekick newspaper and CSM photo/graphic procedures

Each section will have the following folders

For example: October folder

There will be a Regan folder and a Sophie folder with individual folders for Alyssa, Mark, Sandy, Nicole, Julia, Rachel and Josh.

Regan and Sophie will check their folders daily to see if photos/graphics need approval. Photos ready for publication will be saved in “Art To Be Placed”

Individual folders for assignments (see instructions below for how to title photos/folders) will be in both the photo/design editors’ folders as well as the photographer/graphic designer folder. It is the photographer/graphic designer’s responsibility to create the folders in both locations.

PHOTO/GRAPHIC ASSIGNMENT PROCEDURES

  1. Writer submits photo assignment to photo editor or graphic assignment to design editor for approval
  2. Upon approval, photo/design editor assigns to photographer/graphic designer and deadline is posted on storyboard. Talk to the writer and/or read the story so you have a clear understanding of your assignment.
  3. When on assignment, take a variety of photos (vertical, horizontal, different angles, types of action – we want flexibility). After photos have been taken, photographer places a minimum of 12 photos in photo editor’s folder for that section for approval.
  4. Photo editor will approve (or ask photographer to submit new photos) 5-7 photos for photographer to prep and place these photos back in the photographer’s folder (again, in that section) to prep.

– For graphics, graphic designer will place graphic in design editor’s folder for approval. Upon approval, design editor will move it back to the graphic designer’s folder (in that section) to prep. After graphic is prepped, it is placed in “Art To Be Placed” folder for that section. (Note: graphic designer must have Mr. Wofford approve the graphic once it is prepped and saved in the correct folder).

  1. Photographer will write cutlines for all of the 5-7 photos approved by photo editor and prep these photos for publication. Cutlines will be written on a Word document and saved inside the assignment folder with your prepped photos.

When cutlines are completed and all photos are prepped correctly, photographer has Mr. Wofford edit and approve cutlines and confirm photos have been saved correctly by deadline in the “Art To Be Placed” folder.

REMINDERS:

When photos/graphics are completed, it is the writer’s responsibility to post the art with their story. However, photographers/graphic designers are expected to notify Mr. Wofford if they have a completed assignment that has been not been posted to an online story by deadline.

All Files saved as follows:

(photographer/graphic designer name)(subject)(date)_(number)

example: WoffordMeetingSept23_1, WoffordMeetingSept23_2, etc.

List your cutlines on your Word document as follows

  1. WoffordMeetingSept23_1

cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline

2. WoffordMeetingSept23_2

cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline cutline

Your folders of assignments (ones within your folders titled with your name) will have each individual assignment folder titled as follows:

(name of assignment/story)(deadline)

example: NewProceduresSept27

Workflow: Follow the follow steps when uploading, editing and prepping photos. Be sure to have both color and grayscale versions for print stories.

Workflow steps

  1. Download, delete, batch name
  2. Photo credit/caption – file info
  3. Level, rotate, crop
  4. Image size
  5. Adjust brightness, contrast and color balance using levels
  6. All other cleanup
  7. Unsharp mask
  8. Mode – RGB/CMYK/Grayscale
  9. Save As

Cutlines: ALWAYS clearly include the 5 W’s and H

CSM photos/graphics for CSM: JPEGs and always (unless told otherwise) color

Print photos/graphics: Save as TIFFs. Grayscale if on pages 2-11, 14-23 but always maintain a color version. Color photos for 1, 12, 13, 24 must be in CMYK, not RGB.

Graphic designers: By the end of class each Friday, email Mr. Wofford your two (or more) graphics for blog posts for the week.

Photo of the Day: POTD must be posted on your assigned day by the end of your class period. Photographers must bring back a minimum of 5 photos for approval from Mr. Wofford and have him edit your cutline before posting your POTD. Photographers can only switch POTD assignments if they are absent on their assigned day.

Photo galleries: Photo gallery topics must be submitted to the photo editor and approved in advance to the deadline. Each gallery must have a minimum of 8 photos with cutlines. Galleries must be posted on the day of your deadline by the end of class. Before posting the gallery, photos and cutlines must be edited and approved by Mr. Wofford.

Event coverage: Photo editor will assign event coverage to photographers. Attendance is mandatory and it is the photographers responsibility to arrange for a replacement in extreme circumstances (such as photographer is sick, family emergency, etc. Having homework or a test the next day or a social activity does not classify as an acceptable reason to miss an event).

Photographer is expected to photograph the event’s entirety and cannot leave early or arrive late. All events of significance (such has sporting events, performances, EXPOs, etc.) held on campus require a photographer.

Photos from an event must be posted within 24 hours either as an additional POTD or with the writer’s story/blog. If your gallery deadline is within the 24 hours (the following day), this event can count for your gallery. You can always post more than the minimum number of photo galleries but you cannot post your gallery prior to your deadline day and have it count for that deadline.

With anything, your photos and cutlines must go through the editing process with Mr. Wofford.

QUICK SUMMARY

  1. Photo/Design editor receives requests and assigns
  2. Deadline for Art will be written on storyboard. NOTE: This is when the photos/graphics have been approved, prepped, cutlines edited and all is ready for publication.
  3. JPEG/color for web; TIFF/grayscale (except four 4 pages) for print. But even for grayscale, always keep a color version of the photo.
  4. Check your folders everyday
  5. Take a variety of photos, not just a few of the same action
  6. Arrive early, move around, stay late when shooting events
  7. NEVER, NEVER, NEVER stage a photo or recreate an action. Know the difference between a portrait and staged photo
  8. Save your photos correctly – both how they are prepped and how they are title. Final versions always go in “Art To Be Placed”
  9. Mr. Wofford edits all cutlines before posting. Do not post anything until it has been approved and edited.
  10. MEET YOUR DEADLINES
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